Do You Have Questions About Attendance?
Email the Attendance Staff at ESL-attendance@ce.uci.edu. They will respond to you as soon as they can. If you need an attendance letter, click here.
Attendance Policies
Teachers submit each student's attendance in every class which is recorded daily. All new and returning students are limited to a total of 39 absence hours each quarter.
Basic Rules
1) To be marked “present” for any class a student must be able and willing to participate in class that day. This means having the needed materials, e.g., books, paper, pen/pencil, assignments, etc. This also means following the teacher’s directions and doing class activities for that day.
2) It is the teacher’s responsibility to record all absences. Any time you do not attend class for any reason, your teacher must mark you absent. Please do not ask your teacher to erase or excuse your absence if you were not in class that day.
3) We record your absences from the first day to the last day of the program.
4) It is your responsibility to know how many hours you have been absent.
5) If you are absent, please contact your teacher or a classmate to get any work you missed.
Any student who is absent a total of:
15 hours = Warning Letter
25 hours = Final Warning Letter and meeting with Academic Advisor
40 hours = Disqualification
If you are late to class:
1-14 minutes late = 1 tardy
15+ minutes late = 1 absent hour
3 tardies = 1 absent hour
Examples of Unacceptable Reasons for Absences:
Excused Absences
Generally, we do not erase (or excuse) your absence hours even if you have a good reason to be absent. However, we know that students will sometimes be absent. Therefore, we allow you 39 hours, as stated above.
WHAT IF YOU HAVE AN EMERGENCY? – Very important!
If you have a medical emergency, serious illness, accident, or pre-planned surgery, and need to be absent for more than one day, contact us immediately through one of the methods below.
1) Michael Sciarappa, Health and Wellness Advisor - healthandwellness@ce.uci.edu
2) Immigration Staff – ImmigrationOfficials@ce.uci.edu
3) Administrative Staff – IP@ce.uci.edu or phone (949) 824-5414
4) Attendance Staff – ESL-Attendance@ce.uci.edu
5) Academic Advisors – Academicadvising@ce.uci.edu
You may also visit the Student Services Office in CE-1 (Suite 4100). If you are unable to come in or contact us yourself, ask a friend to notify us.
Basic Rules
1) To be marked “present” for any class a student must be able and willing to participate in class that day. This means having the needed materials, e.g., books, paper, pen/pencil, assignments, etc. This also means following the teacher’s directions and doing class activities for that day.
2) It is the teacher’s responsibility to record all absences. Any time you do not attend class for any reason, your teacher must mark you absent. Please do not ask your teacher to erase or excuse your absence if you were not in class that day.
3) We record your absences from the first day to the last day of the program.
4) It is your responsibility to know how many hours you have been absent.
5) If you are absent, please contact your teacher or a classmate to get any work you missed.
Any student who is absent a total of:
15 hours = Warning Letter
25 hours = Final Warning Letter and meeting with Academic Advisor
40 hours = Disqualification
If you are late to class:
1-14 minutes late = 1 tardy
15+ minutes late = 1 absent hour
3 tardies = 1 absent hour
Examples of Unacceptable Reasons for Absences:
- Sleeping too late
- DMV/traffic/transportation problems
- Picking up friends/family at the airport
- Taking tests such as the TOEFL or TOEIC
- Classes outside of UC Irvine
Excused Absences
Generally, we do not erase (or excuse) your absence hours even if you have a good reason to be absent. However, we know that students will sometimes be absent. Therefore, we allow you 39 hours, as stated above.
WHAT IF YOU HAVE AN EMERGENCY? – Very important!
If you have a medical emergency, serious illness, accident, or pre-planned surgery, and need to be absent for more than one day, contact us immediately through one of the methods below.
1) Michael Sciarappa, Health and Wellness Advisor - healthandwellness@ce.uci.edu
2) Immigration Staff – ImmigrationOfficials@ce.uci.edu
3) Administrative Staff – IP@ce.uci.edu or phone (949) 824-5414
4) Attendance Staff – ESL-Attendance@ce.uci.edu
5) Academic Advisors – Academicadvising@ce.uci.edu
You may also visit the Student Services Office in CE-1 (Suite 4100). If you are unable to come in or contact us yourself, ask a friend to notify us.
Statement of Understanding
Below is our Statement of Understanding (SOU) form that explains our academic policies. In the first few weeks of each quarter, your SL teacher (or a staff member) will explain these policies to you in class. Each student will be asked to sign this form to show that he/she understands our policies. You can also download the form at the bottom of this page.
Below is our Statement of Understanding (SOU) form that explains our academic policies. In the first few weeks of each quarter, your SL teacher (or a staff member) will explain these policies to you in class. Each student will be asked to sign this form to show that he/she understands our policies. You can also download the form at the bottom of this page.
| 10-week_esl_sou_form_.pdf |
